ID: 3049
Executive Assistant
Geen aanbiedingen geplaatst
Omschrijving
Bedrijfsomschrijving
An international company with a high demand environment. The company is growing and developing fast
Functieomschrijving
We are looking for an Executive Assistant to offer support on a high level for an English speaking director and the management team.
Goal of the position:
In this role you will be responsible for the support of the European Director and some direct manager(s) in all secretarial, administrative and organizational matters. A high standard of service must be provided in a professional manner focusing on teamwork across all departments to ensure a high level of efficiency and business support. In this position you will work together with other Executive Assistants.
Key activities:
Pro-actively work closely together with the Management Team;
Organize/monitor/coordinate in-house or off-site meetings, and conferences;
Coordinate complex and detailed travel arrangements (flight, hotel, transportation, parking etc.) for Management Team and advisory to other travelers according corporate policies with the travel agency;
Coordinate and host senior leader/high profile visits;
Create minutes and manage digital documentation of Board meetings;
Process travel expenses and coordinate/monitor, visa and credit card applications for Management Team and advisory for other travelers;
Manage complex agendas of the European Supply Chain Director and Management Team;
Work closely together with Procurement and Accounts Payable on contract management, Purchase Order creations, view/approve invoices;
Function as a coordinator for small projects;
Track task lists, due dates, metrics, KPIs;
Develop power point presentations.
Functie-eisen
Knowledge and Experience
HBO / Bachelors degree or an equivalent combination of education, training and experience is required;
A minimum of five years direct executive secretarial experience in an international environment;
Fluent language skills (both verbally and written) in English and Dutch;
Strong proficiency in Microsoft, Word, Excel, PowerPoint and Outlook is required;
Knowledge is SAP is preferred.
Required skills
Having an autonomous attitude you are capable to be a sparring partner of our managers;
The ability to take initiatives and being a practical problem solver;
Excellent communication skills, being articulate and persuasive, and able to communicate complex matters in a straightforward manner;
High level of emotional intelligence and stress tolerance;
The ability to multitask and remain calm even in hectic times;
Great team working skills.
Competencies
Mature, representative warm personality (radiate authority);
Highly motivated;
Good organizational and administrative skills with an eye for detail;
Service minded with high quality standards and a strong self-confidence;
Discretion and confidentiality.
Arbeidsvoorwaarden
What does our client have to offer?
A challenging and collegial environment with excellent competitive salary and benefits. You have the opportunity to develop yourself further in a global working company.
An international company with a high demand environment. The company is growing and developing fast
Functieomschrijving
We are looking for an Executive Assistant to offer support on a high level for an English speaking director and the management team.
Goal of the position:
In this role you will be responsible for the support of the European Director and some direct manager(s) in all secretarial, administrative and organizational matters. A high standard of service must be provided in a professional manner focusing on teamwork across all departments to ensure a high level of efficiency and business support. In this position you will work together with other Executive Assistants.
Key activities:
Pro-actively work closely together with the Management Team;
Organize/monitor/coordinate in-house or off-site meetings, and conferences;
Coordinate complex and detailed travel arrangements (flight, hotel, transportation, parking etc.) for Management Team and advisory to other travelers according corporate policies with the travel agency;
Coordinate and host senior leader/high profile visits;
Create minutes and manage digital documentation of Board meetings;
Process travel expenses and coordinate/monitor, visa and credit card applications for Management Team and advisory for other travelers;
Manage complex agendas of the European Supply Chain Director and Management Team;
Work closely together with Procurement and Accounts Payable on contract management, Purchase Order creations, view/approve invoices;
Function as a coordinator for small projects;
Track task lists, due dates, metrics, KPIs;
Develop power point presentations.
Functie-eisen
Knowledge and Experience
HBO / Bachelors degree or an equivalent combination of education, training and experience is required;
A minimum of five years direct executive secretarial experience in an international environment;
Fluent language skills (both verbally and written) in English and Dutch;
Strong proficiency in Microsoft, Word, Excel, PowerPoint and Outlook is required;
Knowledge is SAP is preferred.
Required skills
Having an autonomous attitude you are capable to be a sparring partner of our managers;
The ability to take initiatives and being a practical problem solver;
Excellent communication skills, being articulate and persuasive, and able to communicate complex matters in a straightforward manner;
High level of emotional intelligence and stress tolerance;
The ability to multitask and remain calm even in hectic times;
Great team working skills.
Competencies
Mature, representative warm personality (radiate authority);
Highly motivated;
Good organizational and administrative skills with an eye for detail;
Service minded with high quality standards and a strong self-confidence;
Discretion and confidentiality.
Arbeidsvoorwaarden
What does our client have to offer?
A challenging and collegial environment with excellent competitive salary and benefits. You have the opportunity to develop yourself further in a global working company.